BOARD OF DIRECTORS
|Janine Fraser||Vice President|
|Wayne Allen||Junior Director|
|Jim Sloan||Rules Director|
|Sandra Sparrow||Course Rating/Handicap Director|
|Ed Roche||Marketing Director|
|Nathan Peters||Competitions Director|
|Dean Sullivan||Membership Director|
|Greg Hillier||Executive Director (Ex-officio)|
The Board of Directors of Golf Newfoundland Labrador would like to acknowledge all of the individuals that continue to contribute to the organization and participate on the various committees.
|Competitions Committee||Nathan Peters||Chairperson|
|Course Rating Committee||Sandra Sparrow||Chairperson|
|Executive Committee||Ken Casey||President|
|Fund Development Committee||Janine Fraser||Chairsperson|
|Hall of Fame Committee||Janine Fraser||Chairperson|
|Marketing Committee||Ed Roche||Chairperson|
|Membership Committee||Dean Sullivan||Chairperson|
|Rules Committee||Jim Sloan||Chairperson|
|Nominations Committee||Len Woodford||Chairperson|
The Board of Directors of Golf Newfoundland Labrador would like to acknowledge all of the individuals that continue to contribute to the organization and participate on the various committees.
YEAR END REPORTS
Golf Newfoundland’s Executive team is an intergal part of the organizations impact across Newfoundland and Labrador. We invite you to view our minutes of our meetings in the documents below.
BOARD MEETING MINUTES
Travel Subsidy Policy Adopted January 23rd, 2016
Golf NL Travel Subsidies Policy Fund for travel subsidies
75% of the remaining funds from the year’s tournament(s) will be set aside for travel subsidies for Atlantic and/or National Competitions
25% will be set aside in an account for use as future travel subsidies if needed
Adult players and Junior players will be eligible for travel subsidies for both ATL AND NAT championships
Total available funding will be based on a Share system and the total number of players required to represent NL at ATL or NAT team competition.
Healthy Eating Policy for Golf Newfoundland Labrador (GNL)
Golf Newfoundland Labrador (GNL) is concerned about health issues and the Board of Directors, Junior Committee , as well as, many of its membership are interested in choosing healthier foods and beverages, being physical active, staying tobacco-free, caring for environment and supporting local products. What we eat and our level of physical activity can be positively influenced by healthy and supportive policies where we, live learn, work and play. Food such as vegetables, fruit, whole grains, lower fat milk products and leaner meats help to prevent chronic diseases. A Provincial Sport Organization (PSO), supportive of healthy food and beverage choices helps create and maintain healthy individuals. Offering healthy choices is important in striving for a healthy lifestyle. Therefore, effective January 1st, 2015 when food and beverages are served at GNL operated events the organization will follow the healthy eating policy.
- We will do our best to;
- Serve vegetables and fruit more often
- Offer a variety of whole grain products
- Offer skim, 1% , 2% milk and/or plain water
- Offer lower fat milk alternatives (yogurt, cheese)
- Provide smaller portion sizes
- Choose green options when possible
- And, always encourage healthy options
Hall of Fame & Awards Policy
Hall Of Fame
Policy Manual – Application Form
Revised May 23rd, th, 2019
Golf Newfoundland Labrador, (Golf NL) Board of Directors recognizes the fact that without inspired individuals, the sport of golf would never have attained the level of participation or become the important industry that it is today. Therefore, it has become a priority for Golf NL to create, develop, enhance and maintain the Provincial Golf Hall of Fame and Awards Program. This program will honour the pioneers and industry leaders who have made contributions to the introduction, practice and development of golf in this province.
The Golf NL Hall of Fame is created to honour and acknowledge those individuals and operations that benefited the sport of golf and industry in Newfoundland Labrador. Nominees must have contributed significantly to the sport and/or industry of golf in this province. Although an individual may have done much on the national or international levels of golfing, the mere fact that he or she chooses to live in this province is not a sufficient qualification. The accomplishments of the individual must have a direct benefit to the province, whether by encouraging the growth of the sport or by exporting ideas, talent, techniques or products developed that went on to have national or international significance.
Members inducted into the Golf Hall of Fame will be honoured on a bi-annual basis beginning in 2017. The Annual Awards recipients will be honoured on an annual basis. Beginning in 2016, and bi-annually thereafter the Annual Awards will be presented at the home course of the winning recipient by a member of the Hall of Fame Committee or designate. In 2017 and bi-annually thereafter both the Hall of Fame inductions and Awards Dinner will take place as part of the Annual General Meeting weekend of Golf NL.
Hall of Fame Committee:
The Hall of Fame Committee will consist of a minimum of five (5) members and a maximum of eight (8) members. The committee will strive to have a representative from each region of the province and be comprised of the following:
Golf NL Vic-President – Hall of Fame Chairperson
Golf NL President
Avalon Regional Representative
Eastern Regional Representative
Central Regional Representative
Western Regional Representative
Labrador Regional Representative
Golf NL Executive Director – Ex-officio
The Chairperson of the Hall of Fame will call for appointments to the Hall of Fame Committee in the fall of each year through an e-mail to the membership and will strive to appoint an individual from each region. The Hall of Fame Committee shall be solely responsible for the review and recommending of amendments to the Hall of Fame Policy and to review and recommend nominees for the Hall of Fame and Awards Program.
Identify and provide suitable awards, mementos and/or certificates to be presented to the inductees and award winners. Retain all Hall of Fame records and provide same to the Archives Committee for safe keeping and display as may from time to time be required.
The Hall of Fame Committee may revise, amend and alter the Hall of Fame and Awards Policy; however, any changes must be presented and approved by the Board of Directors at a regular meeting.
Hall of Fame – Awards Program
Categories of Nomination – Hall of Fame
Athlete: To qualify the nominee must have had an outstanding record of accomplishment at provincial, regional (Atlantic), national and/or international levels of competition.
Builder: A nominee must have made major contributions in areas of organization, promotion or development of the golf industry in NL. Normally a long period of demonstration is necessary for an individual to be recognized as a builder; however, there may be isolated instances of one action that dramatically and permanently changes the entire industry for the future that would qualify.
Contributor: (Volunteer): A nominee must have made long term contributions in areas of organization, promotion or development of the golf industry in their community on a volunteer basis with no remuneration or compensation for their services. Normally a long period of service is necessary for an individual to be recognized as a Contributor.
Contributor (Employee): A nominee must have made major contributions in areas of organization, promotion or development of the golf industry in their community or region. Normally a long period of service is necessary for an individual to be recognized as a contributor.
Life Time Achievement: A nominee must have provided inspiration in the sport, which has led to an enhanced the knowledge, pleasure or pursuit of golf in this province. This category will include any individual who has performed a long service to the golfing community in any capacity.
In any nominating year, the Hall of Fame Committee may only recommend a maximum of two (2) nominations in the Athlete and Builder categories and one (1) nomination in the other three (3) categories.
Annual Awards Program
Categories of Nomination – Awards
Executive Member of the Year: This award will be presented annually to an individual who has contributed to the development and sustainability of a golf course in the province. This award is only open to members of the Board of Directors of a golf course.
Employee of the Year: This award will be presented to an employee of a golf course who has demonstrated exceptional service, dedication, and commitment to the betterment of the golf community.
Volunteer of the Year: This award will be presented to an individual who has given freely of their time to assist in the operation of programs and services at a golf course and has not received any compensation or remuneration for these activities.
The following categories will not require Nominations:
Golf Course of the Year: This award will be presented to a golf course in the province that has made significant contributions towards the promotion and development of golf. This would include hosting first-class events, participation in junior programs, course development, and enhancements, increase in membership and other related activities as outlined in the course guidelines.
Officials Award: The Official of the Year Award is presented annually to recognize officiating excellence in Newfoundland and Labrador. It recognizes a dedicated and hardworking official who has been responsible for officiating sports events at any level of athletic competition. This award will recognize an individual’s dedication to leadership, contributions to local sports development and promotion of fair play and ethical behaviour in sport.
Be a resident of Newfoundland and Labrador;
Has officiated in Newfoundland and Labrador for a minimum of five (5) years;
Is currently officiating within the GNL membership;
Be an active member, in good standing, of GNL;
Has a minimum Level II officiating certification (fully certified) or equivalent; and
The award will be presented to an official by the Committee in consultation with Golf NL’s Rules Director.
- Junior Female Golfer of the Year: This award will be presented to the Junior Female Golfer who has had an outstanding record of Accomplishment at Local, Provincial, Atlantic, National and or International levels of competition during the past year based on the Order Of Merit Point.
- Junior Male Golfer of the Year: This award will be presented to the Junior Male Golfer who has had an outstanding record of Accomplishment at Local, Provincial, Atlantic, National and or International levels of competition during the past year based on the Order Of Merit Point.
- Outstanding Female Golfer of the Year: This award will be presented to the Female Golfer who has had an outstanding record of Accomplishment at Local, Provincial, Atlantic, National and or International levels of ADULT competition during the past year based on the Order Of Merit Points.
- Outstanding Male Golfer of the Year: This award will be presented to the Male Golfer who has had an outstanding record of Accomplishment at Local, Provincial, Atlantic, National and or International levels of ADULT competition during the past year based on the Order Of Merit Point.
The Hall of Fame Committee reserves the right to award additional Order of Merit points in the case of an extraordinary golfing event such as a 59, university or college win, etc. This award may not exceed 10,000 points for each event per occurrence.
There will only be one (1) award winner in each category in any given calendar year.
The Hall of Fame Committee shall contact each member club in good standing on July 15th, 2019 to request nominations for the Awards Program. Nominations for the Annual Awards will be received up to and including 11:59 P.M. on September 15th, 2019. NST
Nomination for the Hall of Fame will remain open until September 30th, 2019 for the 2019 induction selection year.
An individual may be nominated to the Hall of Fame upon completion of his/her amateur career, or at age 40, whichever comes earlier. The intent of the Hall of Fame is to recognize worthy individuals in a timely manner. In order to nominate an individual to the Newfoundland Labrador Golf Hall of Fame an individual must complete the nomination form.
The nomination and associated information must be submitted electronically in Word Format.
The submitter must not be the individual nominated.
Upon receipt of the nomination form, the Hall of Fame Committee of Golf NL will examine the application for eligibility in accordance with the guidelines. In the event that an individual is declared not eligible for nomination, the submitter will be notified with the reasons for non-eligibility.
In the nomination process, the submitter shall provide the following information:
- Short Biography: This should be less than three pages long but sufficiently comprehensive to fully reflect the accomplishments of the nominee as they relate to golf and the specific category.
- Photograph: A 5” X 7” glossy, head and shoulder photograph in a suitable electronic file of the nominee must be provided.
Other Supporting Materials: These materials are very important and give authenticity to the achievements of the nominee. It is suggested if possible you provide supporting documents that could include: newspaper articles, historical records, letters, film footage, videotapes, patents, blueprints, books or additional information.
- Nominations must be made in one of the categories.
- Awards are considered in the year of nomination (October – September).
- An athlete, team or individual must maintain a primary residence in the province of NL.
- Professional athletes, coaches or teams are not eligible for nomination.
- Nominations will not be accepted after the indicated deadline date.
- The final decision regarding eligibility will rest with the Hall of Fame Committee.
- INCOMPLETE NOMINATION FORMS WILL BE REJECTED.
Hall of Fame Committee members and members of the Golf NL, Board of Directors shall be eligible for selection to the Hall of Fame and/or Awards program while they are serving on the Committee or Board.
The Hall of Fame Committee will utilize a rating system to evaluate each nomination. The combined scores of the committee will be tabulated and the nominations will be listed in order of highest to lowest total points.
All deliberations of the committee shall be confidential and the results will be held in the strictest confidence.
Election to the Hall of Fame will require an affirmative vote of 75% of the Hall of Fame Committee and approval of the Board of Directors.
For more information please contact Golf NL at 709-631-3102 or e-mail HYPERLINK “mailto:firstname.lastname@example.org”email@example.com
The inductees and winners of the awards will be contacted by the Executive Director of Golf NL to inform him/her of their award and to ensure they are aware of the presentation date, procedures, and protocols. Committee members should not contact any nominee and/or winner regarding their status until such time as the winners have been announced both in person and publicly.
Sport NL Nominations Process:
Nominations for Sport NL and/or other Athlete of the Year Awards will be made on behalf of the Award winner, by the Hall of Fame Committee when the Committee feels their accomplishments deserve such recognition. Nominations will be put forward at the discretion of the Committee.
National Championships Quota Spot Criteria Adopted October 5th, 2016
GNL, received and tabled a request to consider providing a national quota spot to a non-resident if the individual were to finish the Provincial Amateur Championships in a position to obtain a quota spot.
The Board discussed the matter in detail and after a detailed review on the topic the following motion was made:
It was moved by Eddie Bearns and seconded by Ken Casey to authorize the Board to review and make a decision on this type of request on a case by case basis and that the following base criteria be used to guide the Board in the review and evaluation of requests of this nature based on the following criteria.
- The individual must be a Canadian citizen (Canadian Passport and/or residency as per Golf Canada), with a direct inheritance to the Province; meaning that he or she, his/her parents and/or grandparents were born in the Province.
- The individual must provide a golf resume outlining achievements to date and his/her rationale for the request.
- The individual will not be considered for a position on the Provincial Team representing the Province at Atlantic and/or National competitions, nor will the non-resident player be eligible for any travel or associated subsidies/
- At the completion of the Competition, quota spots will be offered to the top NL Resident finishers first, based on the quota for each competition. If any of those Resident players decline their quota spots, the quota spots will be offered to the next highest finishers including Non-Resident players in order of finish.Example, if a Non-Resident Competitor finished 3rd, surrounding by NLers, the Non-Resident Competitor would be awarded a quota spot only if one of the top 6 or 4 Nlers declined. Current Provincial Quota for National Competitions: Amateur Men – 6, Amateur Ladies – 4, Mid-AM – 4 & Senior – 4
It should be noted that the Board of Directors is not mandated to accept and consider each request but will review a request based on the individual’s merit.
Carried Dated: October 5th, 2016
Discipline and Complaints Policy
The following terms have these meanings in this Policy:
- a) “Association” – Golf Association of Ontario
- b) “Complainant” – The Party Alleging an infraction
- c) “Days” – Any day of the week, including weekends and holidays
- d) “Individuals” – All categories of membership defined with the Association’s Bylaws, as well as all individuals engaged in activities with the Association including, but not limited to, athletes, coaches, managers, officials, volunteers, and committee or board members of the Association.
- e) “Parties” – The Complainant, Respondent, and any other individuals or persons affected by the complaint.
- f) “Respondent” – The alleged infracting Party.
- The Association is committed to providing an environment in which all individuals involved with the Association are treated fairly and with respect. Participation in the Association’s activities brings many benefits and privileges. At the same time, individuals are expected to fulfill certain responsibilities and obligations including complying with the Association’s policies, bylaws, rules and regulations, and Code of Conduct and Ethics. Conduct that violates these values may be subject to sanctions pursuant to this Policy. Since discipline may be applied, the Association provides individuals with the mechanism outlined in this Policy so that complaints are handled fairly, expeditiously, and affordable.
Application of this Policy
- This Policy applies to all individuals defined in the Definitions Section. This Policy does not apply to any Association employees as such matters are governed by the Association’s policies that expressly apply to its employees.
- This Policy applies to discipline matters that may arise during the Association’s business, activities, practices, tryouts, training camps, travel associated with the Association, the Association Board of Directors meetings, and any other Association meetings.
- Discipline matters and complaints arising within the business, activities, or events organized by entities other than the Association will be dealt with pursuant to the policies of these other entities unless accepted y the Association in its sole discretion.
Reporting a Complaint
- Any Individual may report any complaint to the Association. Such a complaint must be in writing and signed, and must be filed within twenty-one (21) days of the alleged incident. Anonymous complaints may be accepted at the sole discretion of the Association.
- A Complainant wishing to file a complaint outside of the twenty-one (21) day period must provide a written statement giving reasons for an exemption to this limitation. The decision to accept or not accept, the complaint outside the twenty-one (21) day period will be at the sole discretion of the Association. This decision may not be appealed.
Dispute Resolution and Mediation
- Before any complaint proceeds to a formal stage, the dispute will first be referred to an Association delegate for review, with the objective of resolving the dispute via alternative dispute resolution (ADR) and/or mediation.
- Should the alternate dispute resolution not resolve the dispute, the Association will appoint a Case Manager to oversee the management and administration of complaints submitted in accordance with this Policy and such appointment is not appealable. The Case Manager can be but is not required to be associated with the Association. The Case Manager has an overall responsibility to ensure procedural fairness is respected at all times in this Policy, and to implement this Policy in a timely manner. more Specifically, the Case Manager has a responsibility to:
a) Determine whether the complaint is frivolous or vexatious and within the jurisdiction of this Policy. If the Case Manager determines the complaint is frivolous or vexatious or outside the jurisdiction of this Policy, the complaint will be dismissed immediately. The Case Manager’s decision to accept or dismiss the complaint may not be appealed.
b) Determine if the complaint is a minor or major infraction
c) Appoint the Panel, if necessary, in accordance with this Policy
d) Coordinate all administrative aspects of the complaint.
e) Provide administrative assistance and logistical support to the Panel as required.
f) Provide any other service or support that may be necessary to ensure a fair and timely proceeding.
- The Case Manager will inform the Parties if the incident is to be dealt with as a minor infraction or a major infraction and the matter will be dealt with according to the applicable section relating to the minor or major infraction.
- This Policy does not prevent an appropriate person having authority from taking immediate, informal or corrective action in response to behaviour that constitutes either a minor or major infraction. Further sanctions may be applied in accordance with the procedures set out in this Policy.
- Any infractions or complaints occurring within competition will be dealt with pursuant to the appropriate procedures at that competition. In such situations, disciplinary sanctions will be for the duration of the competition, training, activity, or event only. Further sanctions may be applied but only after review of the matter in accordance with the procedures set out in this Policy.
- Minor infraction are incidents of failing to achieve expected standards of conduct that generally do not result in harm to others or to the Association. Examples of minor infractions can include, but are not limited to an incident of:
a) Disrespectful, offensive, abusive, racist, or sexist comments or behaviour.
b) Disrespectful conduct such as outbursts of anger.
c) Conduct contrary to the values of the Association.
d) Being late for, or absent from, the Association events and activities at which attendance is expected or required.
e) Non-compliance with the Association’s policies, procedures, rules, or regulations.
f) Minor violations of the Association’s Code of Conduct and Ethics.
- All disciplinary situations involving minor infractions will be dealt with by a person who has authority over both the situation and the individual involved. The person in authority can be, but is not restricted to being, staff, organizers, or Association decision-makers.
- Provided that the individual being disciplined is told the nature of the infraction and has an opportunity to provide information concerning the incident, procedures for dealing with minor infractions will be informal (compared to the procedures for major infractions) and will be determined at the discretion of the person responsible for discipline of such infractions (as noted above).
- Penalties for minor infractions, which may be applied singularly or in combination, include the following:
a) Verbal or written reprimand from the Association to one of the Parties
b) Verbal or written apology from one Party to the other Party
c) Service or other voluntary contribution to the Association
d) Removal of certain privileges of membership for a designated period of time.
e) Suspension from the competitions, activities, or events.
f) Restriction of activities
g) Any other sanction considered appropriate for the offense.
- Minor infractions that result in a discipline will be recorded and records will be maintained by the Association. Repeat minor infractions may result in further such incidents being considered a major infraction.
- Major infractions are instances of failing to achieve the expected standards of conduct that result in, or have the potential to result, in harm to other persons, or to the Association. Examples of major infractions include, but are not limited to:
a) Repeated minor infractions
b) Any incident of hazing
c) Incidents of physical or sexual abuse
d) Behaviour that constitutes harassment, sexual harassment, or sexual misconduct.
e) Pranks, jokes, or other activities that endanger the safety of others.
f) Conduct that intentionally interferes with a competiton or with an athlete’s preparation for a competition
g) Conduct that intentionally damages the Association’s image, credibility, or reputation.
h) Disregard for the Association’s bylaws, policies, rules, and regulations.
i) Major or repeated violations of the Association’s Code of Conduct and Ethics.
j) Intentionally damaging Association’s property or the property at which the activity takes place or improperly handling of the Association’s monies.
k) Abusive use of alcohol, any use or possession of alcohol by minors, or use or possession of illegal drugs.
l) Any possession or use of performance enhancing substances or methods.
m) Theft of money and/or property of others.
n) Cheating during a competition.
- Major infractions will be handled using the Procedure for Major Infractions Hearing set out in this Policy, except where a dispute resolution procedure contained within a contract, or other formal written agreement takes precedence.
Procedure for Major Infraction Hearing
- The Case Manager shall notify the Parties that the complaint is potentially legitimate and the incident shall be dealt with as a major infraction. The Case Manager shall then decide the format under which the complaint will be heard. This decision is at the sole discretion of the Case Manager and may not be appealed.
- The Case Manager will appoint a Disipline panel, which shall consist of a single Adjudicator, to hear the complaint. At the discretion of the Case Manager, a Panel of three persons may be appointed to hear the complaint. In this event, the Case Manager will appoint one of the Panel’s members to servce as the Chair.
- if the Respondent ackowledges the facts of the incident, the Respondent may waive the hearing, in which case the Panel will determine the appropriate disciplinary sanction. The Panel may still holf a hearing for the purpose of determining an appropriate sanction.
- If a party chooses not to participate in the hearing, the hearing will proceed in any event.
- The Case Manager will determine the format of the hearing, which may involve an oral in-person hearing, an oral hearing by telephone, a hearing based on a review of documentary evidence submitted in advance of the hearing, or a combination of these methods. The hearing will be governed by the procedures that the Case Manager deems appropriate in the circumstances, provided that:
a) The Parties will be given appropriate notcie of the day, time, and place of the hearing.
b) Copies of any written documents which the parties wish to have the Panel consider will be provided to all Parties in advance of the hearing.
c) The Parties may be accompanied by a representative, advisor, or a legal counsel at their own expense.
d) The Panel may request that any other individuals participate and give evidence at the hearing.
e) The Panel may allow as evidence at the hearing any oral evidence and document or things relevant to the subject matter of the complaint, but may exclude such evidence that is unduly repetitious and shall place such weight on the evidence as it deems appropriate
25) If a decision may affect another party to the extent that the other party would have recourse to a complaint or an appeal in their own right, that party will become a Party to the complaint in question and will be bound by the decision.
26) In fulfilling its duties, the Panel may obtain independent advice.
27) After hearing the matter, the Panel will determine whether an infraction has occurred and, if so, the sanctions to be imposed. Within fourteen (14) days of the hearing’s conclusion, the Panel’s written decision, with reasons, will be distributed to all Parties, the Case Manager, and the Association. In extraordinary circumstances, the Panel may first issue a verbal or summary decision soon after the hearing’s conclusion, with the full written decision to be issued before the end of the fourteen (14) day period. The decision will be considered a matter of public record unless decided otherwise by the Panel.
28) The Panel may apply the following disciplinary sanctions, singularly or in combination, for major infractions:
a) Verbal or written reprimand from the Association to one of the Parties.
b) Verbal or written apology from one Party to the other Party.
c) Service or other voluntary contributions to the Association.
d) Suspension from the Association competitions, activities, or events.
e) Expulsion or dismissal from the Association.
f) Withholding of awards.
g) Payment of the costs of repairs for property damage
h) Suspension of funding from the Association or from other sources.
i) Any other sanction considered appropriate for the offense.
29) Unless the Panel decides otherwise, any disciplinary sanctions will begin immediately. Failure to comply with a sanction as determined by the Panel will result in automatic suspension from the Association competitions, activities, or events until such time as compliance occurs.
Suspension Pending a Hearing
30) The Association may determine that an alleged incident is of such seriousness as to warrant suspension of an individual from the Association competitions, activities, or events pending a hearing and a decision of the Panel or completion of criminal proceedings.
31) An individual’s conviction for any of the following Criminal Code offenses will be deemed a major infraction under this Policy and will result in ineligibility from the Association competitions, activities or events upon the sole discretion of the Association:
a) Any child pornography offenses.
b) Any sexual offenses.
c) Any offense of physical or psychological violence.
d) Any offense of assault.
e) Any offense involving the trafficking of illegal drugs.
32) The discipline and complaints process is confidential and involves only the Parties, the Case Manager, the Panel, and any advisors to the Parties or the Panel. Once initiated and until a decision is released, none of the Parties will disclose confidential information relating to the discipline or complaint to any person not involved in the proceedings.
33) If the circumstances of the complaint are such that adhering to the timelines outlined by this Policy will not allow a timely resolution to the complaint, the Panel may direct that these timelines be revised.
Records and Distribution of Decisions
34) Minor and major infractions that result in discipline, as well as decisions of any appeals, shall be recorded and maintained by the Association.
35) Decisions and appeals are matters of public interest and shall be publicly available with the names of the individuals redacted. Names of persons disciplined may be disclosed to the extent necessary to give effect to any sanction imposed.
36) The decision of the Panel may be appealed in accordance with the Association’s Appeal Policy
Modification of Criteria
The Golf Associations of Ontario may revise this policy at any time as circumstances require.
Board of Directors Responsibilities Manual
1) Executive Committee:
Course Rating/Handicap Director
2) Executive Director (ex officio)
ROLE OF EXECUTIVE OFFICERS
The duties of the President include:
Presiding at all Board meetings and the Annual General Meeting (AGM);
Making decisions, on behalf of the Board, in consultation where possible with the Executive Director, with all decisions to be reviewed at the next Board meeting;
Representing the Association at Golf Canada general meetings, or appoints a representative;
A member of all standing and as HOC committees;
Nominating chairpersons of various additional sub-committees which may be established during any season with the appointment to be ratified by the Board;
Is the official representative of GNL on Golf Canada’s Provincial Council.
The Vice-President, in the absence of the President, assumes the duties and responsibilities of the position. The duties of the Vice-President include assisting the President in the carrying out of his/her duties and the following duties:
Chairing the Discipline, Harassment and Appeals Committee when necessary
Chair the Hall of Fame and Awards Committee, the program and review. Is responsible for:
The promotion and administration of the GNL Hall of Fame;
Maintaining historical GNL Hall of Fame records;
Convening meetings for consideration of applications and selection;
Providing an annual report to GNL annual meeting;
Convene and conduct induction ceremonies when necessary.
The Treasurer oversees all financial operations of the Association. The duties of the Treasurer include:
Monitors financial records of the Association;
Assists with preparing annual budgets for the Association;
Depositing and collecting all monies owing to the Association;
Paying all accounts owed by the Associations;
Presents financial reports for Board meetings and Annual General Meeting;
Works with the auditor to prepare and file HST reports;
Acting as Chair of the Finance Committee, when necessary.
The Secretary oversees all secretarial aspects of the Association and such is the custodian of all documentation to and from the Association. The duties of the Secretary include:\
Maintaining the up to date Archives of the Association;
Preparing and maintaining notices/agendas and records of proceedings/minutes of all Association meetings (e.g. Executive and AGM);
Chairing the Annual Nominations Committee;
Maintaining, organizing and filing all relevant records for the Association;
Conducting periodic reviews of all Association bylaws, policies, procedures and guidelines.
Provincial Directors – Committees
The Finance Committee shall be chaired by the Treasurer, and be composed of its Chair, the President, the VIce-President, the Secretary, and the Executive Director.
The Finance Committee’s responsibilities will include the preparation of an annual budget for submission to the Executive Committee, the ongoing monitoring of the financial affairs of the Association with regular reports to the Executive Committee thereon, the creation, administration and updating of policies to govern the investments of the Association, ensuring that the Association’s financial statements are properly audited and identifying new revenue opportunities for the Association.
The Competitions Committee shall be chaired by the Competitions Director and shall be composed of its Chair, the Executive Director, and others as appointed by the chair.
The responsibilities of the Competitions Committee will include maintaining long-range tournament schedules for all GNL championships, identifying host clubs, and ensuring that all GNL competitions are conducted in accordance with the GNL Competitions Manual, and reviewing and making recommendations to the Board of Directors on changes to GNL tournament formats, manuals, and policies.
The Rules Committee shall be chaired by the Rules Director and shall be composed of its Chair, and other Provincial or National Level Certified Rules persons as appointed by the chair and Executive Director.
This Committee shall be responsible for organizing and coordinating all Rules Education, and for enduring that adequate numbers of qualified officials are maintained in all regions. This Committee shall ensure that all competitions are conducted in accordance with the Rules of Golf and the GNL Rules Manual. The Chair shall appoint the Tournament Rules Chair and Rules Officials for all championships.
The Course Rating/Handicap Committee shall be chaired by the Course Rating/Handicap Director and shall be composed of its Chair, Executive Director and other Course Rating persons as appointed by the Chair. It is desirable, if possible, to have each region represented on the Committee.
This Committee shall be responsible for the coordination of all Course Rating education, ensuring adequate numbers of qualified Course Raters is maintained in all regions. This Committee shall ensure that all GNL member courses are rated as per Golf Canada Course Rating Guidelines.
The Junior Committee shall be chaired by the Junior Director. The Committee shall be comprised of the Chair, staff, representatives from various sectors (i.e. Golf professional, and youth where possible), and the Executive Director. The Committee shall plan, develop and oversee the administration of the Junior Program.
The responsibilities of the Junior Committee will include overseeing all Junior Programs including the Canada Games, Provincial Junior Camps, CN Future Links and Golf in Schools, Junior Golf Development centers, LTAD, and other activities related to the growth and development of Junior Golf.
Part of this process is to work with Golf Canada to maximize the effectiveness of their Junior Programs and making recommendations to the Board of Directors for improvements to the Association’s Junior Programs.
The Marketing Committee shall be chaired by the Marketing Director and shall be composed of its Chair, and other persons as appointed by the Chair.
This Committee shall be responsible for the planning, development, organizing and evaluating all marketing activities of the association to promote and grow the game. This Committee shall review and make recommendations on an annual basis to the Board of Directors for additions/deletions and/or improvements/programs to the Association’s Marketing Program.
The Membership Committee shall be chaired by the Membership Director and shall be composed of its Chair, and other persons as appointed by the Chair.
This Committee shall be responsible for identifying and developing programs and services that would be beneficial to the general membership and member courses. This Committee shall review and make a recommendation on an annual basis to the Board of Directors for additions/deletions and/or improvements/programs to the Association’s Membership Program.
The Superintendant’s Committee shall be chaired by the Provincial Superintendents Director and shall be composed of its Chair, and members of the established provincial committee.
This Committee shall be responsible for providing the Board of Directors with information related to this sector of the gold industry, act as a liaison to identify and address issues of concerns and to ensure the lines of communication are open between all sectors of the golf community throughout the province.
The Corporate Development Committee shall be chaired by the Treasurer, and be composed of its Chair, and other persons as appointed by the Chair.
The Corporate Development Committee’s responsibilities will include identifying new revenue opportunities to support the Association’s programs and services to the membership.
The role of the committee will be to:
Review sponsorship agreements;
Develop sponsorship program tiers as required;
Identify association program sponsorship i.e. Development Program;
Identify potential corporate sponsors;
Provide assistance with corporate background/information as required;
Provide key individuals and initial contact;
Assist with presentations as requested.
The Executive Director is the Chief Executive Officer of the Association and as such is the official spokesperson for and representative of the Association. This individual is contracted by the Board of GNL to provide the services of an Executive Director to the association and who shall be responsible to the Board for the efficient management of the organization within the budget and policies established by the Board of Directors.
The Executive Director shall promote and protect the image of GNL, the integrity of the game of golf and function in both an administrative ambassador role, following the Constitution Bylaws and Objectives of the Organization.
Subject to the authority of the Board and the supervision of the President, the Executive Director shall have general management of the affairs and business of the Association and the power to enter into sponsorship agreements with individuals and or companies and solicit and accept on behalf of the Association such as sponsorship monies, services or goods in lieu. All such monies to be directed forthwith to the GNL Treasurer for deposit to the Association accounts.
The Executive Director shall assist the Executive Committee and the Provincial Standing Committee Directors in the carrying out of their duties, as required.
The Executive Director shall develop and implement programs and services to aid GNL member clubs and GNL golfing members.
The Executive Director shall have such other duties as the Board or the President may prescribe.
The Executive Director shall comply with all lawful orders given by the Board and shall at all reasonable times gives to the Directors or any of them all information they may require regarding the affairs of the Association.
Respect in Sports Policy
Golf NL is responsible to grow participation and product awareness through its programs, services, and initiatives that encourage excellence in the game. Serving as the governing body for the golf in the province, while respecting the history, traditions, and integrity of the game.
Golf NL is committed to creating a sports environment in which all individuals are treated with respect and dignity. Coaches and parents have the responsibility to create a sporting environment that is free of harassment, abuse, bullying, and neglect.
Golf NL will require that all coaches and parents involved in the Provincial Development Team Program and participating in amateur golf have completed the online Respect in Sport certification.
- Scope and Application
The policy applies to coaches registered or named on an official sports roster under the membership jurisdiction of Golf NL and players and parents involved on the Provincial Development Team.
Coaches, players, and parents not having Respect in Sport certification will have until June 15th each year to complete the Respect in Sport certification training.
Any coach, player, and/or parents not having Respect in Sport certification by the deadline established will be removed as a coach or player until such time that the course is completed.
Players not completing the Respect in Sport certification could be ineligible to compete in Provincial, Atlantic, and/or National Championships.
Non-compliance with this policy may result in further discipline as determined by the Board of Directors or in accordance with the policy.
The Executive Director will have the administrative access to Golf Canada’s RIS database to oversee functions such as report generation and monitoring.
4. Review and Approval
The Board of Directors adopted the policy at the date established.
Harmonized Fee Structure
With the consolidation of Newfoundland and Labrador Golf Association (NLGA) and Golf Newfoundland and Labrador (GNL), into one entity, one of the major objectives is to create a fair and equitable membership fee model. At the 2013 Annual General Meeting of the organization, a workshop and presentation took place related to the implementation of a new membership fee model.
The goal of the new fee model is to eliminate the present fee structure(s) and have members pay fees that are fair, balanced, and reflect their operations. This model will combine the two existing fees which included one for marketing and the other for individual membership dues.
There has been a number of membership concepts ranging from, a fee based on the size and services of a golf course to having each individual that golf required to have a Golf Card with specific benefits. Each model presents individual faults in some way, shape, or form. While Golf Canada is struggling to develop a new membership model, it would be wise for GNL to create one that works for its members.
Presently, GNL marketing fees include nine-hundred dollars ($900.00) per each nine (9) holes, as well as three-hundred dollars ($300.00) for each additional nine (9) holes above eighteen (18) holes. There is also a fee for courses that have accommodations which is three-hundred dollars ($300.00). These marketing fees are reduced for the two (2) courses in Labrador.
The Individual membership fee included $25.35 per adult and $19.16 per youth plus HST. A portion of these fees are provided to Golf Canada in the amount of $12.00 per adult and $7.50 per youth plus HST. Golf Canada has informed GNL and its members that this fee will increase in 2014 by $1.00 per member plus HST.
Based on a review of the various types of membership models, feedback from the members at the 2013 Annual Meeting, and discussions with each individual member course, the following membership model has been adopted by the organization:
That GNL will have a combined membership fee structure that is based on two components including one fee for the size of each course and the other component would include a fee for each membership card sold. The fees would be calculated as follows:
$2,100.00 plus HST per initial nine (9) holes up to eighteen (18) holes.
Additional $300.00 per each nine (9) holes after eighteen (18) holes.
Individual adult membership fee of $15.00 plus HST.
Individual Junior membership fee of $9.00 plus HST.
As stated previously, to achieve its objective the following fee structure includes a two (2) tier system with a base fee paid by each course for each nine (9) holes and a membership fee as follows:
- a) 18 hole course…………………………………………………………..$4,200.00
- b) 9 hole course……………………………………………………………$2,100.00
- c) Each additional nine holes after eighteen…………………….$300.00
- d) Adult Membership Fee………………………………………………$15.00
- f) Junior Membership Fee………………………………………………$9.00
Course fee at $2,100.00 X 32 nine holes……………………$67,200.00
Additional nine holes fee at $300.00 X 4 nine hole…….$1,200.00
Adult membership fees based on 2700 members………..$43,200.00
Junior membership fees based on 300 members………..$3,000.00
Golf Canada fees based on the number of paid members……….$37,050.00
Revenue to GNL…………………………………………………………………$77,750.00
These fees are calculated based on the fact that each course will retain membership in the organization and does not include HST.
To strive to maintain a positive cash flow position to ensure that each course can manage its membership fees to the organization, the following payment schedule has been adopted:
Initial 50% course fee invoiced in October and payable by November 14th of that year.
Second 50% course fees invoiced May 1st and payable by June 1st of that year.
Individual membership fees invoiced June 1st and payment due September 1st of that year.
For example: for a course that operates a nine (9) hole facility, the initial invoice would be $1,050.00 plus HST, while an eighteen (19) hole facility will have an initial invoice of $2,100.00 plus HST.
Please note that in order to vote at the Annual Meeting a course must have their fees paid in full from the previous year, as well as, their initial fee for the present year.
Adopted by the Board of Directors of Golf Newfoundland and Labrador (GNL), at the September 24th, 2013 Board meeting.
Rule of Two
Golf Nl is responsible to grow participation and product awareness through its programs, services, and initiatives that encourage excellence in the game. Serving as the governing body for golf in the Province, while respecting the history, traditions, and integrity of the game.
Golf NL is committed to creating a sports environment in which all individuals are treated with respect and dignity. Coaches and players have a responsibility to create a sporting environment that is free of harassment, abuse, bullying, and neglect.
2. Scope and Application:
The policy applies to coaches, officials and volunteers registered or identified on an official sports roster under the jurisdiction of Golf NL.
The Rule of two states that there will always be a combination of two coaches with an athlete, a coach and parent with an athlete, two athletes with a coach, two officials with an athlete, two athletes with an official and/or coach, when in potentially vulnerable situations.
This rule serves to protect coaches, officials, volunteer, and athletes in potentially vulnerable situations but ensuring that more than one individual is present
A coach, official, volunteer, and the athlete will ensure that the Rule of Two and adhere to common sense approaching when meeting to discuss and/or address issues on and off of the field of play.
Non-compliance with this policy may result in further discipline as determined by the Board of Directors or in accordance with the policy.
The Executive Director will have the administrative access to Golf Canada’s RIS database to oversee functions such as report generation and monitoring.
5. Review and Approval
The Board of Directors adopted this policy at the date established.
Drug and Alcohol Policy
ADOPTED FROM GOLF CANADA
EMPLOYEE AND VOLUNTEER DRUG AND ALCOHOL POLICY
EMPLOYEE & VOLUNTEER DRUG AND ALCOHOL POLICY
GOLF NEWFOUINDL: AND LABRADOR COMMITMENT
The Golf Newfoundland Labrador Inc, operating as Golf NL is committed to protecting the safety, health, and well-being of all Employees, Volunteers, visitors and participants in Golf NL activities, especially its child and youth participants.
This policy (the “Policy”) sets out the expectations of Golf NL Personnel regarding the use of Illegal
Drugs and Alcohol at Golf NL locations and when carrying out Golf NL duties.
Golf NL recognizes that the use of Illegal Drugs and Alcohol may pose threats to our goals and values.
Therefore, Golf NL Personnel are strictly forbidden from the use of Alcohol, Illegal Drugs and/or Marijuana at all times while carrying out their employment and volunteer functions, except that:
– Medication use is permitted, provided that Golf NL Personnel remain Fit for Work; and
– Moderate use of Alcohol is permitted at some Social Events, provided that Golf NL Personnel remain Fit for Work.
— “Alcohol” means any beverage that may be legally sold and consumed, that has an alcoholic content in excess of 1.1% by volume.
– “Employee” means anyone in an employment relationship (full-time, part-time or casual), as well as any dependent or independent contractors with Golf NL.
– “Fit for Work” means the ability to safely and competently perform assigned duties without any limitations or impairment due to the use or after-effects of Illegal Drugs, Alcohol, Marijuana or Medication in a manner that does not compromise or threaten personal safety or health, the environment, or property.
– “Golf NL Location” means all places where Golf Canada’s business and activities are conducted, including, any place where Golf NL-related activities or events occur away from Golf NL’s offices or other premises.
– “Golf NL Personnel” means Employees and Volunteers and “Golf NL Person” means any Employee or Volunteer.
– “Illegal Drugs” means any drug which has not been legally obtained or is not legally obtainable in Canada and whose use, sale, possession, purchase or transfer is restricted or prohibited by law, including but not limited to medication obtained without a valid prescription.
– “Impairment” means a state of being under the influence of alcohol or drugs, whether legal or illegal. Signs of impairment may include glassy or red eyes, unsteady gait, slurring of speech and/or poor coordination or other atypical behaviours.
– “Marijuana” means cannabis, as listed under Schedule II of the Controlled Drugs and Substances Act, S.C. 1996, c. 19, which is consumed or possessed on a non-medically authorized basis, including but not limited to cannabis flowers, leaves, oils, and edibles.
– “Medication” means any substance prescribed for individual consumption by a licensed medical practitioner, including but not limited to medically-prescribed Marijuana and any legally obtained over-the-counter remedies.
– “Social Events” are special celebrations, receptions or social activities hosted by Golf NL or Golf NL clients, industry and business associates, or sponsors.
– “Volunteer” Is any individual who is a member of the board of directors, a committee or council of Golf NL and others who volunteer at Golf NL events or are identified on Golf NL’s event duty roster.
To clarify, for the purposes of this Policy, Volunteers provided by host clubs are subject to this Policy when engaged in Golf NL events. This Policy and other expectations will be communicated to host club Volunteers during their orientation.
This Policy applies to all Golf NL Personnel, as follows:
– during work hours, including work breaks;
– while conducting business or otherwise performing duties for Golf NL, including traveling for work purposes;
– while at a Golf NL Location;
– while operating a Golf NL vehicle (owned, rented, leased or loaned); and
– whenever representing Golf NL or where there is a potential impact on Golf NL’s reputation or interests.
Subject to limited exceptions for medically-prescribed Marijuana, the legislation prohibits the consumption of cannabis in the workplace. Golf NL Personnel must abide by all applicable statutory requirements, including those that pertain to the possession and use of cannabis.
Applicable statutory requirements, as amended from time to time, including under the:
– Occupational Health and Safety Act
– Smoke-Free NL Act, 2017 or similar legislation in other jurisdictions
– Human Rights Code
– NL Cannabis Act, 2019 or similar legislation in other jurisdictions
– Access to cannabis for medical purposes regulations
This Policy will be interpreted so as to be in compliance with all applicable laws, including the above- noted acts.
Golf NL will:
– communicate this Policy to all Golf NL Personnel;
– provide education regarding this Policy, including information about the use of Illegal Drugs, Marijuana, Alcohol, or Medication, to Golf NL Personnel;
– ensure safe transportation for Golf NL Personnel at Social Events where Alcohol is being served;
– offer support to any Golf NL Person who voluntarily seeks assistance for Illegal Drugs, Marijuana or Alcohol dependency or abuse, or addiction to Medication;
– relieve or remove from duty any Golf NL Person if they have reasonable grounds to suspect that individual is not Fit for Work; and
– take steps to investigate any possible violation of this Policy.
Golf NL Personnel will:
– read, understand and comply with this Policy;
– be Fit for Work at all times while carrying out their duties, including while driving;
– use medically-prescribed Marijuana and other prescription and over-the-counter medications safely and responsibly;
– exercise good judgment in consuming Alcohol during Social Events;
– be free of Illegal Drugs and Marijuana during Social Events;
– report any violations of this Policy to the President or a senior Golf NL Person as soon as possible; and
– understand that they may be subject to disciplinary action.
If a Golf NL Person is required to take Medication that could impair their job performance or ability to carry out their duties, they must inform the Executive Director and/or President as soon as possible and prior to the commencement of the Medication, if possible. Golf NL may request documentation, from a licensed physician, to confirm the individual’s ability to perform the duties of their position, to assess any related limitations and to substantiate any alternate job functions or responsibilities, as applicable and appropriate.
Golf NL recognizes that drugs (Illegal Drugs, Marijuana or Medication) and/or Alcohol dependency is an illness. Golf NL Personnel suffering from a dependency or abuse problem are encouraged to seek assistance.
Golf NL Personnel who disclose that they have a dependency, addiction or abuse problem may be subject to certain conditions or return to work protocols, which will be developed on a case by case basis through the Executive Committee following Workplace NL policies and guidelines.
CONSEQUENCES OF A POLICY VIOLATION:
In all situations involving a suspected Policy violation, an investigation will be conducted by Golf NL Executive Committee.
An Employee whose conduct is at issue may be suspended, with or without pay, during the investigation and removed from the Golf NL location.
A Volunteer whose conduct is at issue may be relieved of his or her responsibilities during the investigation and asked to stay away from Golf NL locations.
Disciplinary and Corrective Measures
Based on the findings of the investigation, the Executive Committee will decide whether this Policy has been violated and what steps, if any, will be taken as a result.
Golf NL Personnel found in violation of this Policy may be subject to disciplinary action, up to and including termination of employment or voluntary service. Where applicable, Golf NL may also take legal action in accordance with the law.
Golf NL will handle all personal information related to this Policy in a confidential manner, and not make any disclosure of such information unless the disclosure is necessary for protecting Golf NL Personnel or others, investigating a complaint or incident, taking corrective action, assessing and developing an accommodation plan, or otherwise required by law.
Injury Prevention and Concussion Policy, Adopted June 16th, 2019
Injury Prevention and Concussion Policy
Adopted June 16th, 2019
Golf Newfoundland Labrador recognizes that safety is a best practice. We endeavor to provide a safe and secure environment for all participants and spectators at our events.
To ensure that injury prevention, reduction, and management are adhered to at all Golf NL events and functions, the Association adopts the Play Safe: Physical Literacy and Injury Prevention Guide for Leaders as developed by Sport for Life and adopt the Canadian Guidelines on Concussion in Sport developed by Health Canada.
B. Policy Details:
This policy applies to all Golf NL sanctioned events, training camps, clinics, events, functions, and other activities and includes all coaches, athletes, officials, volunteers, and members of the Golf Newfoundland and Labrador Board.
C. Additional Information:
You can download the Play Safe: Physical Literacy and Injury Prevention Guide for Leaders and the Canadian Guidelines for Concussion in Sport described above as follows:
Play Safe: Physical Literacy and Injury Prevention Guide for Leader:
Canadian Guidelines for Concussion in Sport: HERE
For more information specific to Association protocols and procedures please contact: firstname.lastname@example.org
D. Policy Implementations:
Golf Newfoundland Labrador shall maintain and administer internal policies and procedures to ensure the safe return to play and participation for all individuals.
Golf Newfoundland Labrador may revise this policy at any time as circumstances require.
Adopted June 16th, 2019
Golf Newfoundland Labrador is committed to providing our members, volunteers, and costumers with exceptional service. As providing this service involves the collection, use, and information is one of our highest priorities.
We have always respected individuals’ privacy and safeguarded their personal information. We comply fully with applicable Provincial and Federal privacy legislation, which set out the ground rules for how organizations may collect, use, and disclose personal information.
We will inform individuals why and how we collect, use, and disclose their personal information, obtain their consent where required, and only handle their personal information in a manner that a reasonable person would consider appropriate in the circumstances.
Scope of this Policy:
This Personal Information Protection Policy applies to Golf Newfoundland Labrador and its employees. This policy also applies to any service providers collecting, using, or disclosing personal information on behalf of Golf Newfoundland Labrador.
- Personal Information – means information about an identifiable individual, including name, address, and other contact information, as well as membership details such as membership status, club affiliation, and handicap. Personal information does not include business contact information, which would enable an individual to be contacted at a place of business, and includes name, position name or title, business telephone number, business address, business email or business fax number.
- Privacy Officer – means the individual designated with responsibility for ensuring that Golf Newfoundland Labrador complies with this policy and applicable legislation.
Policy 1 – Collecting Personal Information:
- Unless the purposes for collecting personal information are obvious and the individual voluntarily provides his or her personal information for those purposes we will communicate the purpose for which personal information is being collected, either orally, or in writing, before or at the time of collection.
- We will only collect an individual’s information that is necessary to fulfill the following purposes:
- To establish and maintain commercial and membership relationships and to provide ongoing services;
- To understand an individual’s needs and preferences;
- To recommend programs, merchandise, and services to individuals;
- To inform you of Golf Newfoundland Labrador programs, services, and benefits;
- To develop, enhance, market, and provide programs, merchandise, and services;
- To facilitate and enhance your use of our websites and applications;
- To contact individuals for fundraising;
- To assist us in the collection of your account;
- To prevent fraud with respect to both you and our company;
- To meet legal and regulatory requirements.
Policy 2 – Consent:
- We will obtain an individual’s consent to collect, use, or disclose personal information (except where, as noted below, we are authorized to do so without consent).
- Consent may be provided in writing or electronically and may be collected by an authorized representative of Golf Newfoundland Labrador. In some cases, consent may be implied where the purpose for collecting, using, or disclosing the personal information would be considered obvious and the individual voluntarily provides personal information for that purpose.
- Consent may also be implied where an individual is given notice and a reasonable opportunity to opt-out of his or her personal information being used for mail-outs, the marketing of new services or products, fundraising, and the individual does not opt-out.
- Subject to certain exceptions (e.g., the personal information is necessary to provide service or product, or the withdrawal of consent would frustrate the performance of a legal obligation), individuals can withhold or withdraw their consent for Golf Newfoundland Labrador to use their personal information in certain ways. An individual’s decision to withhold or withdraw their consent to certain uses of personal information may restrict our ability to provide a particular service or product. If so, we will explain the situation to assist the individual in making the final decision.
- We may collect, use, or disclose personal information without the individual’s knowledge or consent in the following limited circumstances.
- When the collection, use, or disclosure of personal information is permitted or required by law;
- In an emergency that threatens an individual’s life, health, or personal security;
- When the personal information is considered at law to be publicly available (eg., were published in a telephone directory);
- When we require legal advice from a lawyer;
- For the purposes of collecting debt;
- To protect ourselves from fraud;
- To investigate an actual r anticipated breach of an agreement or contravention of law.
Policy 3 – Using and Disclosing Personal Information:
- We will only use or disclose an individual’s personal information where necessary to fulfill the purposes identified above, or such other purposes as may be identified at the time of collection.
- We will not use or disclose an individual’s personal information for any additional purpose unless we obtain the consent to do so.
- We will not sell member and customer lists or personal information to other parties unless we obtain your explicit consent to do so.
- From time to time, we may share personal information with third parties who have been engaged to carry out certain functions on our behalf, such as to process the mailing of information to members or to administer certain events. IN each case, we will share only the personal information required by the third parties to perform the function for which they have been retained. All service providers are required to keep personal information confidential, protecting it using the same safeguard as employees of Golf Newfoundland Labrador, use it only for the purpose for which it was disclosed and not disclose in the information to third parties for their own use.
- In some cases, your personal information may be stored or processed outside of Canada and may, therefore, be subject to the laws of those countries.
Policy 4 – Retaining Personal Information:
- If we use personal information to make a choice that directly affects the member or customer, we will retain that personal information for at least one year so that the individual has a reasonable opportunity to request access to it.
- Subject to policy 4.1, we will retain personal information only if necessary to fulfill the identified purposes or a legal or business purpose.
Policy 5 – Ensuring Accuracy of Personal Information:
- We will make reasonable efforts to ensure that personal information is accurate and complete where it may be used to make a decision about the individual or disclosed to another organization,
- Individuals may request a correction to their personal information in order to ensure its accuracy and completeness. A request to correct personal information must be made in writing to our Privacy Officer, at the address provided below, and provide sufficient detail to identify the personal information and the correction being sought.
- If the personal information is demonstrated and send the corrected information to any organization to which we disclosed the personal information in the previous year. If the correction is not made, we will note the individual’s correction request in the file.
Policy 6 – Securing Personal Information:
- We are committed to ensuring the security of personal information in order to protect it from unauthorized access, collection, use, disclosure, copying, modification, or disposal or similar risks.
- We will protect information using a range of measures, consistent with industry practices for the protection of similar information. These safeguards will include the following methods of Protection;
- Physical measures such as locked filing cabinets and restricted access to offices and other facilities;
- Organizational measures, such as employee security clearances and restricted, “need-to-know-” access;
- Technological measures, such as the use of passwords, encryption, and intrusion detection software.
Policy 7 – Providing Individuals Access to Personal Information:
- Individuals have a right to access their personal information, subject to limited exceptions provided by law, such as information that contains references to other individuals, information that cannot be disclosed for legal, security, or commercial reasons, or information that is subject to solicitor-client privilege.
- A request to access personal information must be made in writing to the Privacy Officer, at the address noted below, and must provide sufficient detail to identify the personal information being sought.
- Upon request, we will also tell members and customers how we use their personal information and to whom it has been disclosed if applicable.
- We will make the requested information available within 30 business days, or provide written notice of an extension where additional time is required to fulfill the request.
- A minimal fee may be charged for providing access to personal information. Where a fee may apply, we will inform the member and customer of the cost and request further direction from the member and customer on whether or not we should proceed with the request.
- If a request is refused in full or in part, we will notify the member or customer in writing, providing the reasons for refusal and the recourse available to the member or customer.
Policy 8 – Questions and Complaints: The Role of the Privacy Officer or Designated Individual.
- The Privacy Officer is responsible for fir ensuring Golf Newfoundland Labrador’s compliance with this policy and all applicable privacy laws.
- Individuals should direct any complaints, concerns, or questions regarding Golf Newfoundland Labrador’s compliance in writing to the Privacy Officer.
Golf Canada’s Privacy Officer may be reached at the following address:
1296A Kenmount Road